Administration

Advanced Club Officer Training with D100

by Loni H. | Leave a comment

This Saturday, Hovey, Patrick, Yanini, and I spent a couple of hours attending District 100’s amazing Advanced Club Officer Training. ACOT is available to any officer who has spent at least 1 year in the role for which they seek to be trained and is focused on a deeper dive into the specifics of each role with less time dedicated to the basics that need to be mastered first. Here are a few “lessons learned” from each member who attended, along with credit to their trainers:

Hovey – SAA Training – Bill Harmon, DTM

  • Don’t Forget to GRIN:
    • Greet – Send a private chat to each guest and welcome them in the chat; be sure to let them know they can privately chat you with any questions at any time.
    • Recognize – Announce and welcome your guests at the top of the meeting.
    • Invite – Invite the guest to join the club.
    • kNow – Have a virtual Guest Book, or just have them chat you their email and/or phone so your VPM can follow up.

Patrick – President Training – Judie Bicknell, DTM

  • Make sure you have a plan with concrete steps to take in order to achieve your club goals. The Club Success Plan can help with this.
  • Add an open forum section to the board meeting agenda where officers can propose ideas. This ensures that their voice is heard and that they feel like part of the team and are contributing to the team. As the club president, speak last and/or only if no other club officers are speaking with respect to offering ideas for the club.
  • Share the Distinguished Club Program Tracking form with club members at a club meeting so they can see where the club is at.
  • If a club member attends a Club Executive Committee meeting and proposes an idea and it’s possible for the club to do it and if the club wants to do it, ask the club member if they want to be involved in the idea and/or Chair it.
  • Ask club officers who may be without a club and/or club officer related project at the moment if they will help another club officer who is working on a club and/or club officer related project. Have club officers who are working on a club and/or club officer related project reach out to the club members at large to see if any of them can assist with the project. This also creates more engagement in the club among the club members at large.

Loni – VPPR Training – Alicia Curtis, DTM

  • Instagram could be one potentially valuable outlet for PR, considering the highly visual nature of D&T club meetings and content.
  • Meetup could be a second valuable outlet with many Meetup groups focused around roleplaying or improvisational speaking/acting; Meetup costs (approx. $60/month) are covered by District 100.
  • We can submit upcoming events and details about successful events through the D100 web site.
  • Having a custom URL (ex. dungeonsandtoast.com) and a custom web site (i.e., not freetoasthost) can make clubs seem more polished.

Yanini – Secretary Training – Iona Rodricks, DTM

  • The Secretary prepares the agendas (weekly and executive committee) and distributes it.
  • The Secretary should learn to prepare the agenda (does not have to be the Secretary all the time).
  • Assign roles at least 4 weeks in advance to prepare members for their roles.
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