Meeting Role Guide

Scribe

Your Quest

Keep an accurate record of the evening’s achievements so every adventurer receives the XP and Gold they’ve earned.

The Role

Not every Dungeons & Toast achievement can be tracked automatically. As Scribe, you are the guild’s record keeper, watching for achievements earned during the meeting and recording them for the Master Scribe.

You’ll keep an eye out for things such as members wearing guild shirts or costumes, using on-theme backgrounds, bringing guests, and participating in Table Topics. At the end of the meeting, you’ll share your findings and give everyone an opportunity to correct anything you may have missed.

Before the Meeting

Familiarize yourself with the achievements you’ll be tracking.
Open the Scribe Ledger and make sure you’re ready to record achievements.
Review the meeting participants so you can easily identify members as achievements are earned.

During the Meeting

When called upon by the Toastmaster, briefly explain your role and what achievements you’ll be tracking.
Watch throughout the meeting for qualifying achievements.
Record each achievement and the member who earned it.
Pay particular attention to:
- Guild shirts or costumes
- On-theme virtual backgrounds
- Members who bring guests
- Table Topics participation
At the end of the meeting, deliver your report when called upon by the General Evaluator.
Ask members to send corrections or anything you missed through the Zoom chat.

After the Meeting

Review any corrections submitted in the chat.
Make any necessary changes to your records.
Submit the completed Scribe’s Report so the appropriate XP and Gold can be awarded.

When You’re Called On

“As Scribe, I’ll be keeping the guild’s record of achievements that aren’t tracked automatically. I’ll be watching for adventurers wearing a guild shirt or costume, using an on-theme background, bringing a guest, or answering the call of Table Topics.

"At the end of the meeting, I’ll report what I’ve recorded so everyone receives the XP and Gold they’ve earned. If I miss something along the way, please send me a correction in the chat.”

At the end of the meeting:

“I have recorded the following achievements this evening:

[List each achievement category and the members who earned it.]

"If I’ve missed anything, please send me a correction in the chat. Otherwise, I’ll submit the ledger to our Master Scribe so your hard-earned XP and Gold find their way into the guild records.”

Skills You’ll Practice

Active listening
Attention to detail
Observation
Organization
Accurate record keeping
Concise reporting

Why Take This Role?

Serving as Scribe strengthens your ability to listen for specific information while still following the larger meeting. It develops attention to detail, organization, and concise reporting skills—and helps ensure your fellow guild members receive proper credit for their accomplishments.